Your business doesn’t stop when you need to relocate. Staying on top of daily operations while planning a move can seem overwhelming. Luckily, McIntyre specializes in new installations, reconfigurations, and relocations. Today, we’ll be sharing our complete guide to office relocation to make sure you have a stress-free move.
Step 1: Create a Plan
The first step to ensure a smooth transition is extensive planning. Don’t assume everything will work itself out with a big move like this – create a detailed timeline, budget, and inventory to ensure nothing gets overlooked or forgotten. Account for every step in the process and be sure to consult experts to set realistic expectations. Inventory is especially important – you don’t want to lose anything on the way to your new office!
Step 2: Communicate
Once you have all your plans in place, the next step is to communicate them with your staff and clients/customers. Ensure your employees are aware of what to expect, including deadlines and the specifics of the new location. Get them excited about the move and the benefits your new space will provide! In addition, make sure your clients know you’re moving. Newsletters, social media posts, and email signatures are great ways to set expectations in advance and bring them along on your journey (you don’t want to lose them along the way either!).
Step 3: Packing the Old Space
Packing up your old space is about more than just putting things in boxes. Use this as a time to declutter – don’t bring things with you that you’ll get rid of when you go to unpack! Plan where furniture will go, what isn’t needed in the new space, and what new items you may need there. And, of course, make sure you use an experienced moving company! Expensive technology and priceless files need to make it to the new location in one piece!
Step 4: Preparing the New Space
The best way to prepare your new space is to have some overlap between when you take possession and when you have to vacate your old location. This ensures you have time to coordinate utilities, IT infrastructure, and floor plans. Once you have an idea of your new floor plan, packing will be that much easier, and you can make any necessary renovations. In addition, this extra time will allow you to test everything, so you don’t have any technical hiccups on your first day!
Step 5: Hire Professionals
Our final piece of advice is to hire professionals. You know the ins and outs of your business; trust someone who knows the ins and outs of moving to prepare and execute such a huge transition. McIntyre Group has installation experts to get your new space set up with ease! We also offer exceptional warehouse and distribution services for all your inventory needs.
Ready to relocate? Trust our 40 years of experience and expertise to get you there smoothly.
